Port House Grill is proud to be a part of and support our local community. The Community Give Back program is another way to be involved in the community and to support nonprofit organizations.
What is a Give Back?
A Port House Grill Give Back is a fundraiser where Port House Grill “gives back” to nonprofit organizations. Nonprofit organizations must be in the Port House Grill area and have a valid tax ID number. The fundraising event takes place at Port House Grill on a specified evening. The benefiting organization will promote the Give Back Event to community members. The organization will receive 10% of the sales (excluding tax and gratuity) from the organization’s guests when the event voucher is presented.
A Give Back Event is usually held on a Wednesday. The event date/time will be determined by the General Manager upon event approval.
It is the responsibility of the organization to distribute the event vouchers via test, email, and/or print to
their supporters. For a successful fundraiser, distribution of at least 500 vouchers is recommended. Give Back Event vouchers must be shown or turned in to team members at the restaurant during the reserved Give Back Event. Vouchers cannot be used for purchasing gift cards.
Team Members will attach the event voucher to the guest check and the organization will receive 10% of all food and beverage sales from the Give Back Event.
Give Back Event Guidelines & Application
Review the following guidelines and complete the attached Give Back Event application. If your organization meets the Give Back Event criteria, return completed application to Port House Grill a minimum of five weeks prior to requested Give Back Event date. Ideal Port House Grill Community Give Back partners are organizations that strengthen families, promote a safe, nurturing environment for children and youth and emphasize student academic and physical achievement. Port House Grill donations are NOT intended to be used by individuals or groups collecting personal or corporate profit, or causes that are in contrast to our family based values. Port House Grill Give Back Event participants must be a nonprofit with a valid tax ID number.
Organizations not able to participate include:
- Individuals seeking aid
- Organizations without a nonprofit tax ID #
- Political action groups & candidates
- Private clubs, fraternities or sororities (unless the group is raising money for a nonprofit organization that meets the Give Back Event organization requirements)
- Travel expenses for individuals or groups
Give Back Event Rules
Application must be submitted to Port House Grill a minimum of least five weeks in advance of the requested event. Due to limited availability, schedule as far in advance as possible.
Guests must have a voucher to have their sale counted in the total tally. Seating cannot be guaranteed for large parties. Even though it is the organization’s scheduled day, Port House Grill cannot give preferential seating. A large party may have an additional wait or may not be able to be accommodated due to business volume.
Organizations cannot distribute flyers or display posters on premises of Port House Grill Restaurants (this includes our parking lot). This must be communicated by the organization to all persons distributing flyers.
In accordance with our no solicitation policy, organizations are not permitted to display or distribute any signage, pamphlets or other propaganda for the organization’s scheduled fundraiser on premises of Port House Grill.
For the purpose of extending realistic expectations, if the Give Back Event fundraiser brings in $1500, the 10% donation would be $150 to the organization.
Give Back Event Donation Formula
Estimated attendance x $20 (average guest check) = Give Back Event Sales x .10 (10%) equals the Give Back Event donation (Ask is this in line with the organization’s goal communicated on the application?)
Port House Grill Provides:
The fun and casual atmosphere that we always offer for the organization’s fans, friends and family to enjoy!
A statement with the donation amount emailed to the organization approximately one week after the event & mailing of the donation check approximately two weeks after the event.
The Organization Provides:
Completed application with a valid tax ID number.
Promotion of event, printing and distribution of flyers and vouchers or email distribution of
the promotional material to their constituents.
Tips to Planning a Give Back Event
Personally delivering flyers via text and chatting about the event is by far the best way to get people to come to your Port House Grill Community Give Back. Friends, family and volunteers are the perfect resource for this type of event. Encourage them to hand the flyers out at work, meetings, etc. Make sure they understand Port House Grill and private property restrictions.
Send out press releases and public service announcements to local newspapers, radio stations and television stations.
Set realistic expectations. Consider the dollar amount of funds you want to receive from the fundraiser. For example, if you want to earn $150, your organization needs to bring in $1,500 in sales. If the average guest spends $20, approximately 75 people will need to participate in the fundraiser to reach your goal.
Promote, Promote, Promote. Ultimately, the enthusiasm of the organization’s members to promote the event is the biggest factor in success. Distributing vouchers to your supporters 1-2 weeks in advance is optimal. You will receive an electronic version of the Give Back Event voucher three weeks in advance of your scheduled event so you have enough time to text, email, and/or print.
Please use the verbiage from the voucher in any communications about the fundraiser. It should be clear that the event does not discount meals; it simply raises funds for your group.
Communicate with your Port House Grill contact regarding the status of your organization’s voucher distribution.